Function Leave Letter

Even if you are invited to a function which falls during the week, attending it shouldn’t be a problem unless you have to travel out of the city for it. If so, taking a leave from work is your best bet, and here we will show you how to write a function leave letter, along with providing samples and a template to work on.

Once done, you simply have to submit the letter to your human resources department or run it by your supervisor for approval.

Tips for Writing a Function Leave Letter

Give some details about the function (what it’s about etc).
Explain why you need a leave to attend it (travelling, organizing etc).
Clearly state the dates for your leaves and when you plan to rejoin work.
Submit the letter well before time for approval.

Instructions

1

Sample of a Function Leave Letter #1

To:
Francis Gerard
Department Head
ABC Company
123 Business Lane
London, UK

From:
Beth Cross
Sales Executive

Date: December 22, 2011

Dear Mr. Gerard,

I would like to request a 2-day leave to attend my nephew's first birthday. Since my brother lives in Ireland and I will need to travel from London to attend the function on January 4.

There are no urgent tasks pending with me, but I am still putting Terry Richard in charge while I am gone. Even then, if my assistance is required, I will be reachable via phone and e-mail.

If my request is approved, I will back to work on January 6.

Thank you for your consideration.

Regards,
(Signature)
Beth Cross
2

Function Leave Letter Sample #2

From:
Brian Young
123 Neighborhood Lane,
Small City, New Jersey
USA

To:
Dr. Richard Hawkins
Administrator
Small City High School
Small City, New Jersey

Date: October 12, 2010

Dear Sir,

I am a 1oth grade student and my Student Number is 12345, I would like to request one day off on May 21 to attend the birthday of my brother’s first son. I have to travel out of the city, and need the leave for traveling to the function and back.

I have spoken to Mr. Harris, who is my teacher, and he has no problems with me taking a day off because I have had perfect attendance in classes from the start of the semester.

I hope you will approve my leave.

(Signature)
Brian Young
3

Template of a Function Leave Letter

To:
(Manager's Name)
(Position in company)
(Company name)
(Company address)

From:
(Employee name)
(Employee position)

(Date)

Dear (Manager's name),

I would like to take (Number of days off required) day(s) off from work in order to attend my parents' wedding anniversary. Since they live in (Location), I will need to travel there for the function.

If my leave request is approved, I will be gone from (Start date) to (End date), effectively reporting back to work on (Date of return).

In my absence, my work will be handled by (Colleague name), but I will still be reachable on my personal phone and e-mail.

Looking forward to a positive response.

Regards,
(Signature)
(Your name)