Purchase Order Acceptance Letter
Purchase Order is a document that is sent by the buyer to the seller and serves as a contract between the two parties. Once the order is accepted by the seller, a purchase order acceptance form is issued. It’s however, always appreciated to send it along with the purchase order acceptance letter.
While writing a purchase order acceptance letter, you should follow semi block format if you have the letter head and if you do not have the letter head then write the letter by following full block format.
Below is a step by step guide of how to write a purchase order acceptance letter with semi block format.
Tips to Write a Purchase Order Acceptance Letter
- Make sure that your tone is professional and formal
- The other party will only require little information so be concise
- Write the dates which are important for your letter
Instructions
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1
Sample of Purchase Order Acceptance Letter
Tek Pvt Ltd
149-A, Suite No 3
5th Avenue
London
606-8867676
10/06/2012
Anne David
Administration Officer
44, Suite No 2,
Main Boulevard
A M Co
London
Dear Ms. David
This is to inform you that the purchase order you sent on 2/2/2013 has been accepted by our company and it will be delivered to you before 20/2/2013. Please find the purchase order form herewith.
Thank you for choosing Glim Organization for this particular transaction and we hope to be of more service to you in the future.
Sincerely yours
Signature of Joe Adams
Joe Adams
Trade Officer
Encl(1) -
2
Template of Purchase Order Acceptance Letter
(Company Name)
(Address)
(Phone/Fax number)
(E-mail)
(dd/mm/yy).
(Receiver’s Name)
(Receiver’s Address)
(Receiver’s Phone Number)
Dear (recipient’s sir name),
It is to inform you that the purchase order you sent on (date) has been accepted by our company andwill be delivered to you by (date). Please find the purchase order form herewith.
Thank you for choosing our company (write name of the company) and we anticipate that you will be coming back for more transactions in the future.
Sincerely yours
(Signature of the Sender)
(Name of the Sender)
(Designation)
Encl(#)
