How to Keep the Office Running When Your Admin is Out
When an office management is dismantled or dissolved, things often go awry and all the operations and other key activities feel the brunt. Managing office is a major task, but your business should be built in a way that it has the ability to run smoothly without a centralized authority. Although there will always be some kind of authority in your office, handing over key tasks to people related to them often works and the office keeps moving in even when the admin is out.
Admin is crucial to every business but there are times when things are in a mess and business owners have to rely on different people already working in other departments.
Instructions
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1
Delegation of authority
When your office admin is out and there is no one to keep an eye on the supervisory work, you can delegate the authority to people already within the organization and give them a bit of power to keep the office running smoothly.
Delegating the authority does not mean that you should create a parallel admin. Each department of your business such as sales, marketing production, advertising, correspondence and accounts has people and there must be some with extra ordinary skills. Pick people and give them the authority to handle affairs of their departments without getting any directions from admin. -
2
Create responsibilities and accountability
You can create accountability and responsibility without the presence of an admin in your office. Make someone experienced responsible for all the departments. The person should act like a supervisor to all the departments, just having a little check on the operations and activity and informing to the owner. -
3
Computerize the entire system
A computerized office management system can solve a lot of your problems. There are many state-of-the-art management software that require only one person to handle all the affairs and keep an eye on all the activities in each department.
If you have several departments functioning at the same time such as sales, production, procurement and advertising, you can track the performance of each employee, cash coming in and going out, finance and even cost accounting. -
4
Stay connected electronically
If you are out of town or on a business trip and are worried about how to keep the office running smoothly without being at the workplace, you can stay connected with the employees using Internet, phone, email, and other means of communication.
Today most of the businesses employ effective communication systems that enable all the employees and managers to stay connected in several locations at the same time.
