How to Run a Volunteer Meeting
Leaving a positive image on your assistants is very important especially when it comes to a volunteer meeting. You must know that your volunteers get disappointed if the meeting does not go well. When your volunteers stop taking interest in your agenda, it becomes impossible to achieve the targets.
That is why, it’s really important to run a volunteer meeting in professional manner so that your subordinates yearn for another sitting. No matter you are an experienced moderator or not, you can hit the mark by following some simple but effective tips.
Instructions
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1
Start your meeting on time:
First and the most important thing you should do is to start your meeting right on time. It looks really unprofessional that people are waiting for you to come and preside the sitting. Similarly, if you want them to show up on time then you will have to be there well before them otherwise no one will take you seriously. Moreover, you should not wait for anybody as it gives the impression that you do not value other member’s presence in the meeting. Inform all the guests about the exact time and then start your meeting without any delay. -
2
Notify the members well in advance:
If you want them to show up on every volunteer meeting then inform them well before time. This is important to convince them to spare some time from their routines. Persuade your volunteers by inviting them respectfully. Telling them the importance of meeting is not enough as you will have to prove that. -
3
Explain the agenda of meeting:
Mostly, people do not know how to run a meeting and they bring lot of agendas. In result, they cannot do justice even with one agenda. State clearly what you want to discuss and you will see that your meeting is more productive than the previous ones. -
4
Give equal attention:
Another important thing to do while running a meeting is to give importance to everyone. Make your volunteers realise that you value their point of view and give an impression that you will consider their suggestions. -
5
Be 'the' leader:
As you are responsible to run the meeting so you must lead them. However, you should not dictate them rather play the role of a moderator and inspire them. You must understand that they expect you to dominate so do not disappoint your volunteers.
