How to Send Business Email Securely
Sending and receiving emails has become an important part of our lives. As the internet has become common, almost everyone has now started to use email services to communicate. Emailing is an essential part of everyday business operations. If you are small-scale business owner, you can use emails to market and advertise your services, promote a product and communicate with new and existing customers. Keeping our business emails secure from prying eyes is important to avoid identity theft and other types of cyber-crime.
Things Required:
– Paper
– Printer
– Scanner
– Email Address
– Computer
– Internet Connectivity
Instructions
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Before doing anything else you will need to make sure that you have access to an email account. Google, Yahoo, Hotmail and AOL offer free of cost email services to their customers. Signing up for a free email account is also simple. Visit the website of the service provider of your choice. Find the Sign Up for free button and then provide your personal details including your full name, phone number, country and address to complete the process. You will be sent an email by the service provider, asking you to verify your identity by clicking on the link in the email.
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For those of you who have their own business websites you can choose the Google Business plus services to create an email address on your business website’s domain name. When writing a business email, make sure you keep it concise and to the point. Do not waste time with baseless facts and rumours. To keep important information secure use attachments that are compressed. Be sure to add a password to the file that only you and the recipient know to view the data.
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When you are ready to send your business email then make sure that the Secure Socket Layer (SSL) is activated. This is indicated by a small key shaped icon on the bottom of most internet browsers. You can set the level of SSL that you prefer but this can slow down the delivery process considerably. The higher the SSL level the more secure your business email will be. SSL basically ensures that the communication is secure and that your email will reach the intended audience without any issue.
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There are also different software that you can use as add-ons to your current email client to help keep your business emails safe through encryption. This adds another layer of protection for keeping important emails secure. Also, make sure that the recipient has the ability to open an encrypted email on their end.
