Rejection Letter to a Contractor
There are always two ways of rejecting something. Either you can reject it by using negative words, or you can master the art of using positive words.
Although it is not easy to turn down a contractor for a particular job, it is always good to politely notify them of the situation that made you decline the contractor’s services. However, it is better to refuse a person rather than keeping him hanging for a response that will never come. Furthermore, writing a rejection letter for a bid is a very professional way of communicating to the contractor in a way that there is no chance of a confrontation. If you want to learn how to write rejection letter to a contractor, simply scroll down and look at our templates and samples.
Instructions
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Tips to write a Rejection Letter to a Contractor
Try to stick to a professional and formal tone
Be positive
Do not be rude
Explain to them the reason for your rejection
Be concise
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Sample of a Contract Rejection Letter
May 24, 1857
Mario bros,
Huffington Street,
Old Crooks Corner,
Knife’s Edge, CA 6969
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Subject: Bid for bounty hunt of wanted convicts
Dear Jin Kazama,
I am writing this letter to you on the bid you applied for the hunting down of wanted convicts, The Wet Bandits who have killed a lot of people in this area and have been seen going about their business of robbing people. We were also on the receiving end of their shenanigans which is the reason why we created this freelance job opening.
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Dear Kazama, we have been working with you for over 10 years now and I can say that you have been a cornerstone of our success by eliminating all those people who have tried to harm out business. In the past, you were the reason why the district was able to eliminate the threat faced by the Wu-Tang clan that had given us a run for our money.
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The current job you made a bid on was different from the other jobs as it required tracking down and killing (if necessary), a group of five individuals who are dangerous.
Mister Kazama, it is with greatest regret that I have to inform you that our company has chosen to reject your bid for hunting down the notorious group as we feel that we cannot work on this project with someone who does not want to work as a team. We respect the fact that you have always done well alone but in order to make sure that you stay safe, we cannot risk your life by letting you hunt a murderous group of individuals.
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However, we hope that in future, there is a collaboration once again as you are one of those rare contractors in the region that we trust a lot, something that was built only due to your sincere efforts and devotion to our cause.
Your’s Sincerely,
Mario Capone. -
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Template of a Contract Rejection Letter
(Your Name)
(Your Address)
(Your Phone Number)
(Your Email Address)
Date -
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(Name)
(Designation)
(Company’s Address)
(City & Zip Code)
Dear (Recipient’s Sir Name),
The company would like to thank you for the interest you showed in eliminating (Name of the issue/group). -
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You have been an asset to our company for many years and in past, you have helped us resolving many issues that jeopardized the security of the region.
However, after careful consideration and analysing all the pros and cons, we decided to reject your bid as it could prove to be dangerous both for you and our company. -
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However, this does not mean that the venture has ended as we will contact you soon in future as we do not want to lose the services of a sincere and devoted professional such as you.
Yours’ Sincerely,
(Signature of the Sender)
(Name of the Sender)
(Designation)
