How to Write a Conditional Acceptance Letter

Instructions

• 1

  Getting Started: Sender’s Information
  
  Sender provides his/her information at the top left corner of the page. The information includes name, designation, company’s name and necessary contact details as mentioned below.
  
  (Sender’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City & Zip Code)
  (Contact Number)
  (Email)
• 2

  Date
  
  It is the date when the letter is written and should be mentioned in DD/MM/YYYY format.
• 3

  Recipient’s Information
  
  Right after the date with one line space, it is the recipient’s information. It includes more or less the same type of information as in case of the sender.
  
  (Recipient’s Name)
  (Complete Address)
  (City & Zip Code)
  (Contact Number)
  (Email)
• 4

  Subject
  
  The subject of this letter should be written as BOLD & UNDERLINED and must give a brief idea of the whole story in the letter.
• 5

  Salutation
  
  The recipient is addressed by the sender in this step by his/her last name such as Mr. /Ms. /Mrs. Sometimes, it is good to mention full name of the recipient.
• 6

  Main Letter Content
  
  The first paragraph opens up by thanking the recipient for his/her interest in the matter. It is also good to indicate receiving of the application or proposal pertaining to sending of the acceptance letter. After that, there is a remark on the person to whom the letter in to be sent along with the additional requirements required by the sender.
  
  The second paragraph should simply and clearly describe all those requirements or conditions that are required to be fulfilled.
• 7

  Conclusion
  
  The letter is concluded with a simple courteous statement. There can be an instruction for the candidate before or after the statement.
• 8

  Valediction
  
  This comes right after the conclusion and can be mentioned as Yours Sincerely, Yours Faithfully, Yours Truly and Regards.
• 9

  Signature
  
  Right below the Valediction, the sender signs the letter.
• 10

  Name
  
  The sender is again required to mention his/her name right below the signature. The name may be followed by mentioning the designations and company’s name.
• 11

  Sample of Conditional Acceptance Letter
  
  Michael William
  Manager Human Resource
  TXN International
  456 Maple Leaf Avenue
  Anaheim, California
  92615, CA
  
  Date: 22-06-2012
  
  Sam Richards
  H.No: 345, Vauxhall Street
  Irvine, California
  92767, CA
  Phone: 714-333-5566
  Email: sirichards@ymail.com
  
  Subject: CONDITIONAL ACCEPTANCE OF YOUR APPLICATION
  
  Thank you for your interest in TXN International. We have received your application for the post of Marketing Manager. It is worth-mentioning here that your qualification and professional experience makes you one of the rightful candidates for this post. However, we require some details regarding your previous employment history as discussed below.
  
  You are requested to provide Experience Certificates for all the organizations in which you have been previously working. Make sure that the experience certificate mentions your employment tenure, designation and gross salary. Besides, you can also provide any certifications that you might have been awarded working in different companies.
  
  We hope that you will provide us the above requested documents so that your name could be finalized for the applied post. A prompt response in this regard would be highly appreciated.
  
  Yours Faithfully,
  
  Michael William
  Manager Human Resource
  TXN International
• 12

  Template of Conditional Acceptance Letter
  
  (Sender’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City & Zip Code)
  (Contact Number)
  (Email)
  
  Date: __/__/____
  
  (Recipient’s Name)
  (Complete Address)
  (City & Zip Code)
  (Contact Number)
  (Email)
  
  Subject: (SHOULD BE BOLD & UNDERLINED)
  
  Dear Mr. /Ms. /Mrs. (LAST NAME),
  
  Thank you for your interest in ________. We have received your application for ______________________ . It is worth-mentioning here that your proposal for _____________ best suits our requirements. However, we need some _________________ in order to proceed with ___________.
  
  You are requested to provide __________________________________.
  
  We hope that you'll duly provide __________________ latest by____________, so we can finalize your name for ________________ .
  
  Yours Sincerely,
  
  (Signature)
  
  (Name)
  (Designation)
  (Company Name)