How to Write a Construction Acceptance Letter
Whether it’s constructing a residential building, a public park or an industrial establishment, construction is an immense activity of doing several tasks at the same time. The construction firm first plans then designs and subsequently constructs the projects according to the requirements of the client. After successful completion of the project, an inspection test is undergone in order to make sure that the building has been constructed according to the construction code. Consequently, the assessment is carried out and lacking or flaws are corrected and modifications are made accordingly. Afterwards, when the inspection reaches its final stage and when the building is approved by the authorized third party agency, a construction acceptance letter is issued to the construction firm.
While writing a construction acceptance letter, one thing should be kept in mind that this is a business letter and requires some kind of authorization so semi block format must be followed in which the sender’s information is on the letter head.
Scroll down and learn how to write a construction acceptance letter with the help of the template and sample that we have provided.
Tips to Write Construction Acceptance Letter
- Be thankful
- Be concise
- Only write details about the costs
- Maintain a formal and professional tone
Instructions
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1
Sample Construction Acceptance Letter
Tekk Construction Authorization Ltd
149-A, Suite No 3
5th Avenue
London
606-8867676
10/06/2012
Anne David
Administration Officer
FR Constructions
44, Suite No 2,
Main Boulevard
A& M Co
London
Ms. David
This is to certify that the construction number CN888 underwent all the quality control checks. The full checklist for the inspection has been attached with this letter.
Sincerely yours
Signature of Joe Adams
Name of Joe Adams
Trade Officer
Encl(1)
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2
Construction Acceptance Letter Template
Company Name (and logo)
Address
Phone/Fax number
E-mail (optional)
dd/mm/yy.
Receiver’s Name
Receiver’s Address
Receiver’s Phone Number
__________
I hereby certify that with reference to the construction number ___________, all the quality assurance and quality control checks have been undergone ______________ and all the required modifications have been completed and therefore the construction has been successfully approved on _____________. The complete checklists of all the tests that have been carried out during the inspection process are attached with this document.
Sincerely yours
Signature of the Sender
Designation
Name of the Sender
Encl(#)
