How to Write a Contract Acceptance Letter
If you have good enough market repute and you happen to be well known all around than there would be many business enterprises that may want to work with you and so want to proceed with some terms, most commonly known as a contract. Besides, individual level, contracts can also be made on organizational level. However, while doing so you have to ensure that the party you with whom you are entering into a business contract is reliable and equally well-reputed as you are. If you are satisfied with the particulars they have provided for reaching a contract then you inform them by writing a Contract Acceptance Letter.
Instructions
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1
Getting started
Like other formal letters, this letter also begins with the sender’s information at the top in the following manner.
(Sender’s Name)
(Company’s Name)
(Company’s Address)
(City and Zip Code)
(Phone Number)
(Email) -
2
Date
Leave one line space after giving the above information and write the date following Day/Month/Year Format or whatever you think is suitable. -
3
Receiver or Contractor’s Information
This is mentioned more or less the same way as the sender’s information. The only difference will be of the content but the format will be same.
(Contractor’s Name)
(Contractor’s Designation)
(Company’s Name)
(Company’s Address)
(City and Zip Code)
(Phone Number)
(Email) -
4
Salutation
Leaving one line space after mentioning the date it is the salutation. Simply write Dear Mr. /Ms. / Mrs. or MS- (Company’s Name). -
5
Subject
The subject straight forwardly indicates that what the letter is all about. Hence whether the proposal is accepted or declined it is mentioned in the subject with bold and capital letters. -
6
Letter’s Body
This is usually composed of two paragraphs. The first one normally elaborates whatever is mentioned in the subject whereas the second paragraph contains some directions for the contractor. It may also involve some appreciation for the contractor along with good wishes. -
7
Conclusion
The letter concludes with a courteous statement followed by Yours Faithfully, Yours Sincerely or simple Regards along with Sender’s signature, name and designation. -
8
Sample Contract Acceptance Letter
From:
Harry James
Skyways Automobiles
56363, Minad Street
Sheenan, CN 4362
To:
Nelson Parker
General Manager
Roy Electronics
49011, Ploy Avenue
Averroes, GA 431
28th March, 2012
Dear Sir,
SUBJECT: CONTRACT ACCEPTANCE LETTER
On behalf of the management of Skyways Automobiles, I am pleased to inform you that the company has accepted to enter into a business contract with yours. In order to remind you as a part of agreement, you will be supplying us with electrical fittings and appliances amongst others. The complete details of the contract are listed in the business agreement.
We have decided to finalize this contract with you because on the basis of your impressive record, which is free of scandals and full of achievements. At Skyways Automobiles, we hope that you will always try to meet our expectations. On our own part, we pledge to fulfill our own part of the deal.
A positive and adequate response from your part will be highly appreciated.
Yours faithfully,
Harry James
Chief Executive
Skyways Automobiles -
9
Template Contract Acceptance Letter
From:
(Sender’s Name)
(Company’s Name)
(Company’s Address)
(City and Zip Code)
(Phone Number)
(Email)
To:
(Contractor’s Name)
(Contractor’s Designation)
(Company’s Name)
(Company’s Address)
(City and Zip Code)
(Phone Number)
(Email)
DD/MM/YY
Dear Mr. /Ms. / Mrs. or MS- (Company’s Name)
Subject: _______________________________________
On behalf of the management of ___________________________, I am pleased to inform you that the company has _____________________________________. In order to remind you as a part of agreement, you will be ____________________________________________. The complete details of the contract are listed in the business agreement.
We have decided to finalize this contract with you because on the basis of ___________________________________________________. At ____________________, we hope that you will always try to meet our expectations. On our own part, we pledge to _____________________.
A positive and adequate response from your part will be highly appreciated.
Yours faithfully,
(Signature and Name)
(Designation)
(Company’s Name)
