Termination Acceptance Letter
A Termination Acceptance Letter is written by one company to the other after it has been sent a Termination letter. This is not usually because of any ill-will between the companies. Rather, a Termination letter and in reply to that, a Termination Acceptance Letter is written when some contract between two companies come to an end.
Try to be formal and you don’t have to vent out your anger because you have been terminated. You have to fully understand the reason why the organization took this decision.
Professional ethics dictate that you write a Termination Acceptance Letter but not many know how to do that. If you have been sent a termination letter, the following steps will guide you on how to write a Termination Acceptance Letter in response.
Tips to Write a Termination Acceptance Letter
- You should maintain a formal and professional tone
- Be concise
Instructions
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Sample of Termination Acceptance Letter
Michael William
CFO
MDH Corporation
21 East Bridge Lane
New York, 10003
Harry James
CEO
KS PVT Ltd
105 Jacksonville Drive
Jacksonville, FL 31606
May 13, 2012
Subject: Acceptance of Contract Termination
Dear Mr. James,
I am writing this letter in response to your termination letter of our contract which was received on June 5th, 2014.
I must inform you that JB PVT Ltd has always honoured its relationship with KS PVT Ltd. This is why we always provided quality products at your doorstep.
We take this opportunity to thank you for all your services and for the beneficial bond that the two of us shared.
Along with this letter we are also sending you a money order with which we are clearing all the debts between us. I would ask you to clear everything from your end before this partnership dissolves.
We wish you the best of luck with your future endeavours!
Thanking You
Yours sincerely,
Michael William
CFO
JB PVT Ltd -
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Template of Termination Acceptance Letter
(Your Name)
(Your Address)
(Your Phone Number)
(Your Email Address)
Date
(Name)
(Designation)
(Company’s Address)
(City & Zip Code)
Subject: Acceptance of Contract Termination
Dear (Recipient’s Sir Name),
This letter is in response to (REASON FOR WRITING THE LETTER) received on (DATE OF RECEIVING LETTER).
It is worth mentioning that (NAME OF THE SENDER'S COMPANY) has always been delighted to partner with (NAME OF THE RECEIVER'S COMPANY) and provide consumers quality products while thriving on mutual grounds. We take this opportunity to thank you for your services and hope to form a mutually beneficial partnership with you again.
We are hereby sending you the details of our dues outstanding at your end. It is requested of you to please clear them before the contracted expires.
We at (NAME OF SENDING COMPANY) wish you the best of luck for any future business endeavors.
Thanking You
Yours (PROPER VALEDICTION),
(Signature of the Sender)
(Name of the Sender)
(Designation)
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