How to Write a University Acceptance Letter

Instructions

• 1

  Set the page

  
  

  First, set the page at standard format, leaving one-inch margins. Now, adjust the type at single-spaced and aligned left. Set the typeface also. Times New Roman is appreciated to write formal letter to give them professional look; otherwise you can consider others including Garamond, Arial etc.
• 2

  Sender’s Contact Information
  
  Now start writing the letter by typing your (sender’s) contact information at the left top corner of the page. Write your full name at the top followed by your designation, Name of University, Address of University, city, state, zip code, phone number, and your (sender’s) email address.
• 3

  Date of university acceptance letter
  
  Skip a space and type the date of the university acceptance letter.
• 4

  Recipient’s Contact Information
  
  Skip another space and type in the name of the student (recipient). Write his or her name followed by address, city, state, and zip code. You might be thinking that from where you can get the information of the student. For this purpose, you have to go through the admission form of the student.
• 5

  Add Salutation
  
  Leave one-enter space and add salutation followed by the second name of the recipient (student). You can write salutation like “Dear Mr. /Ms. /Mrs. (Second name of the recipient).”
• 6

  Introductory paragraph
  
  Try to be very specific in the introductory paragraph of the university acceptance letter. Begin the letter by stating that you accept the admission of the student in the specific program in your university.
• 7

  Second Paragraph
  
  In the following paragraph, make sure to appreciate the performance of the student in the entry test and interview in order to encourage him or her. In addition to that, write few lines about the university, highlighting the facilities that you offer.
• 8

  Third paragraph
  
  Let the student know about the orientation day and the admission procedure in the third paragraph of the letter. You can state the requirement for further steps of admission along with the installment amount and due date of fee.
• 9

  Closing Salutation
  
  Conclude the university acceptance letter with a closing salutation like “Sincerely yours,” “Wishing you all the best,” “Yours Truly,” “Best regards,” “Sincerely” etc.
• 10

  Sender's Handwritten Signature
  
  Leave three-line space below closing salutation for the purpose of your handwritten signature.
• 11

  Sender’s Typed Name
  
  Type your full name right below your handwritten signature.
• 12

  Print university admission letter and sign it
  
  Now take a print of the admission acceptance letter on a good quality page and sign your handwritten signature in the space in between closing salutation and your typed name. Make sure to use either blue or black ink for signature as red is not appreciated at all.
• 13

  University Acceptance Letter Sample
  
  Lilly James
  Admission Officer
  Bright Future University
  32-A North-South Street
  Happy Valley, PA 12345
  0022-127836372
  lilly@brightfutureuniversity.com
  
  September 12, 1987
  
  Heidi Bosh
  123 Hill View Apartments
  Sharon, PA 45678
  
  Dear Mr. Bosh
  
  On behalf of the Bright Future University, I would like to congratulate you as you have been accepted for admission into our university.
  
  You have successfully passed our entry test and your communication skills were wonderful in the interview session. In fact, you were among the top performers during the entrance examination and we are pleased to have a brilliant student like you in the next batch of our university. We are sure that you will find that the university is an excellent venue for learning as advanced teaching facilities and highly competitive teaching faculty are one among our top priorities.
  
  Please make sure to submit your original document along with the first installment of $ 500 before September 18, 1987 in order to fulfill the requirements we need for new students. Your presence in the orientation day on September 20, 1987 is necessary in order to get idea of the policies of the university.
  
  Feel free to call us at 0022-127836372 or email at lilly@brightfutureuniversity.com, if you have any more questions before the orientation.
  
  Wishing you all the very best,
  
  Lilly James
• 14

  University Acceptance Letter Template
  
  (Your/Sender Name)
  (Your/ Sender Designation)
  (Name of University)
  (Address of University)
  (City, State, Zip code)
  (Your/Sender Phone Number)
  (Your/Sender Email Address)
  
  (Date of University Acceptance letter)
  
  (Recipient /Student Name)
  (Recipient /Student Address)
  (City, State, Zip code)
  
  Dear Mr./ Ms. /Mrs. (Second Name of the Recipient)
  
  On behalf of the (Insert the name of the university), I would like to congratulate that you have been accepted for admission into our university.
  
  You have successfully passed (enter the test and interview details). (Add if there was something special about the candidate observed) and we are pleased to have a brilliant student like you in the next batch of our university. We are sure that you will find that the university is an excellent venue for learning as advanced teaching facilities and highly competitive teaching faculty are one among our top priorities.
  
  Please make sure to submit your original document along with the first installment of (amount of fee) before (last date of fee submission) in order to fulfill the requirements we need for new students. You presence in the orientation day on (Date of orientation day) is necessary in order to get idea of the policies of the university.
  
  Feel free to call us at (write the phone number of the university), if you have any more questions before the orientation.
  
  Wishing you all the very best,
  
  (Your /Sender Handwritten Signature)
  
  (Your /Sender Typed Name)