Emergency Leave Letter

Sometimes you have to drop whatever you are doing on account of an emergency, and since such instances are not planned, you are not expected to given any advance notice. However, it is only courteous and responsible to inform your superiors and the human resources department formally before you leave work.

If you are facing an emergency situation, we won’t waste anytime in showing you how to write an emergency leave letter.

Tips on Writing an Emergency Leave Letter

Address the letter to your supervisor or the HR department.
Clearly mention the urgent reason behind your leave request.
You don’t need to go into details regarding the emergency if it’s personal.
Make sure you clearly state the time frame you will be gone.

Instructions

1

Sample of an Emergency Leave Letter #1

Harry James
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408

7th February, 2012

Mike Meyers
HR Manager
Infospan INC
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990

Subject: Emergency Leave

Sir,

I would like to inform you that I have to leave office in an emergency due to the sudden death of a close family member. For this reason, I will be out of the office for the rest of the day and shall be returning tomorrow. You may contact me on my cell number if my assistance is required urgently.

Kindly approve my application for the mentioned duration. I shall be grateful to you for this favor.

Regards,

Harry James
Finance Secretary
2

Emergency Leave Letter Sample #2

Harry James
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408

7th February, 2012

Mike Meyers
HR Manager
Infospan INC
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990

Subject: Application for Emergency Leave

Dear Sir,

I must urgently leave work and return home since my mother is not feeling too well. We must take her to the hospital as she has a chronic heart condition, and I will not be coming back today. If all is well, I shall return to work tomorrow, otherwise I will update you regarding the situation.

Kindly approve my leave.

Yours Faithfully,
Harry James
Finance Secretary
3

Template of an Emergency Leave Letter

From:
(Name of Sender)
(Name of sender’s Department)
(Name of sender’s Company)

Date:

To:
(Name of Manager or Supervisor)
(Name of Department)
(Name of Company)

Subject: SHOULD BE BOLD AND UNDERLINED

Sir/Madam,

OR

To whom it may concern,

This is to inform you that I am leaving the office on account of (Your reason). I will not be coming back today, and my attendance tomorrow is also uncertain. However, I will continue to keep you updated regarding the circumstances.

Please let me know if you have any concerns.

Regards,
(Designation)
(Contact Number)