Leave Encashment Letter
A leave encashment letter is a formal letter usually addressed to the Human Resource department in the last month of the year. Every employee in an organization starts out with a leave balance at the beginning of each year, and if by the end of the year, you happen to have unused leaves in this balance, you can get them en-cashed (i.e. receive payment for each unused leave, as per your daily wage) according to your company’s policy.
Tips for Writing a Leave Encashment Letter
- Keep the letter short and address it to your HR manager.
- Mention the number of remaining leaves you have.
- Ask the HR department to confirm your request.
- Find out whether you need to follow a certain procedure.
Instructions
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Sample of a Leave Encashment Letter #1
Victoria Beckham
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408
20th December, 2011
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Larry King
HR Manager
ABC Telecom Company
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990
Subject: Leave Encashment Letter
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Respected Sir,
I am writing this letter to avail the leave encashment option offered by the human resources department. The year is fast approaching its end, and since I won't be taking any time off, I feel it is best that I ask for leave encashment.
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As per my own record, I have 17 leaves in my annual balance, kindly correct me if I am mistaken.
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Looking forward to your confirmation,
Regards,
Victoria Beckham
Project Supervisor -
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Leave Encashment Letter Sample #2
Sylvester Mark
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408 -
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31st December, 2015
HR Manager
XYZ technology
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990 -
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Subject: Leave Encashment Letter
Dear Sir,
In response to the e-mail sent out by the HR department earlier, I would like to register my willingness to avail the leave encashment option. I have 15 leaves in my annual leave balance, and would like to cash all of them. -
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Please let me know the procedure I need to follow.
Thanks and regards,
Sylvester Mark
Assistant Manager -
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Template of a Leave Encashment Letter
(Your Name)
(Your Address)
(Your City, State, Zip Cod)
(Your Phone Number) -
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(Date)
(Name of your head)
(Designation of your head)
(Name of your Organization)
(Address of your Organization)
(City, State, Zip Code) -
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Subject: (this is should be bold and underlined).
Dear (Mr. /Mrs. /Ms. Last name),
I am writing this letter to formally request leave encashment for the leaves remaining in my annual balance. As per my own record, I have (Number of leaves remaining), and I would like to cash all of them. -
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Kindly confirm my request and let me know if I need to follow a certain procedure,
Regards,
(Your signature)
(Your name)