Letter for Extension of Leave
An extension leave letter is written when a person is on leave, and due to some reason or an emergency, he or she intends to take a few more days off. Even if you have applied for your initial leaves, you will need to inform your workplace that you will be out for a couple more days, so that they can plan things accordingly. Let us show you how to write a Letter for Ext
Tips for Writing a Letter for Extension of Leave
- Start with recalling your original leave request.
- Give a reason as to why you need an extension.
- Adopt an apologetic tone.
- Assure your supervisor that your work will not suffer.
- Give the exact number of additional days you need off.
Instructions
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Sample of a Letter for Extension of Leave #1
Monica Green
70 Forks Ln
Mackville, KY 40040-7030
(859) 375-0083
California, America
16th June 2011
Simon Marshal
General Manager
Fresno Dmv Office
655 West Olive Avenue, Fresno
California, America
Subject: Leave Extension Letter
Respected Sir,
As I had informed earlier, due to my grandmother’s sickness I was permitted to take five days off from the office. Unfortunately, her condition has worsened and she has been admitted to the hospital for an open heart surgery. I would be very grateful if you extend my leave and allow me to take four more days off, from the 18th of June 2011 till the 22nd of June 2011.
I would appreciate it very much if you considered my request.
Thanks and Best Regards,
Monica Green
Assistant Manger -
2
Extension of Leave Letter Sample #2
Megan Fox
112 Fieldboro Dr
Trenton, NJ 08648-3613
(609) 883-0347
California
6th June 2011
James Blunt
Project Manager
ABC Telecom Company
California, America
Subject: Leave Extension Letter
Dear Mr. Blunt,
As you might be aware, I took a few days off this week because I had to shift my house, but unfortunately I fractured my arm while shifting my luggage, due to which I will not be able to come to work for 6 weeks.
Hence, I must regretfully request a leave extension, and have attached a medical report along with this letter. If you have any further queries, please feel free to contact me.
I hope you will consider my request favorably.
Best Regards,
Megan Fox
Project Coordinator -
3
Template of a Letter for Extension of Leave
(Your Name)
(Address)
(State and postal code)
(City, Country)
(Date)
(Employer’s Name)
(Employee’s designation)
(Organization’s Name)
(Organization’s Address)
Subject: (the subject should be bold and underlined)
Dear Mr. /Ms. Mrs. (Last Name),
As you might be aware, I had requested for (Number of original leaves) leaves in order to (Original reason for leave). (Unfortunately/Incidentally) (New reason for extension) has happened, and I fear I will not be able to come to work for another (New number of leaves requested).
I will be grateful if you approve an extension in my leaves. I will definitely be back at work on the (Date of return).
Hoping to get a positive response from you.
Regards,
(Your Name)
(Your Designation)
